This policy applies to all staff, including senior managers, paid staff, volunteers and sessional workers, agency staff, students or anyone working on behalf of Form the Future C.I.C (FtF).
The purpose of this policy:
• to protect children and young people who receive Form the Future’s services
• to provide staff and volunteers with the overarching principles that guide our approach to child protection & Safeguarding; Form the Future believes that a child or young person should never experience abuse of any kind. We have a responsibility to promote the welfare of all children and young people and to keep them safe. We are committed to practice in a way that protects them.
This policy has been drawn up on the basis of law and guidance that seeks to protect children, namely:
• Children Act 1989
• United Convention of the Rights of the Child 1991
• Data Protection Act 1998
• Sexual Offences Act 2003
• Children Act 2004
• Protection of Freedoms Act 2012
• Relevant government guidance on safeguarding children
We recognise that:
The welfare of the child is paramount, as enshrined in the Children Act 1989. All children, regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity, have a right to equal protection from all types of harm or abuse. Some children are additionally vulnerable because of the impact of previous experiences, their level of dependency, communication needs or other issues. Working in partnership with children, young people, their parents, carers and other agencies is essential in promoting young people’s welfare.
We will seek to keep children and young people safe by:
1. valuing them, listening to and respecting them
2. adopting child protection practices through procedures and a code of conduct for staff and volunteers
3. developing and implementing an effective e-safety policy and related procedures
4. providing effective management for staff and volunteers through supervision, support and training
5. recruiting staff and volunteers safely, ensuring all necessary checks are made
6. sharing information about child protection and good practice with children, parents, staff and volunteers
7. sharing concerns with agencies who need to know, and involving parents and children appropriately.
8. We are committed to reviewing our policy and good practice annually.
Third Party Policies
As FtF delivers its services within schools, all staff, including senior managers, paid staff, volunteers and sessional workers, agency staff, students or anyone working on behalf of Form the Future CIC has to follow the school’s safeguarding and child protection policy. FtF ensures that everybody is informed where to find the school’s relevant and up to date policy.
Enhanced DBS Checks
FtF further has the following enhanced DBS Check rules in place, to ensure that staff, including senior managers, paid staff, volunteers and sessional workers, agency staff, students or anyone working on behalf of Form the Future CIC have the necessary checks in place.
The overall regulation of DBS checks of Form the Future rests with the Board of Directors, with day to day supervision being given by Michaela Eschbach, one of
the two Executive Directors.
1.1 Definition: DBS stands for Disclosure and Barring Service, a government procedure by which adults working with children or vulnerable people have their records checked to ensure they don’t pose any threat.
1.2 There are legal guidelines as to who needs to be checked and how frequently. This policy will set out how Form the Future is complying with these guidelines.
1.3 There are also guidelines on using and retaining personal data. This policy sets out how Form the Future will do this.
2. General DBS Regulations
2.1 Form the Future will DBS check every member of staff that is attending school events or is dealing with student data. Staff that are not required to do either of these will not be DBS checked.
2.2 Volunteers will only be DBS checked if they are participating in the Form the Future Mentoring programme or are dealing with students on a long term one to one relationship. Long term is defined to be either more than 4 hours in any one month or on a regular basis. Regular is defined as bi-weekly or monthly for more than 3 consecutive months.
2.3 Form the Future will update DBS checks of staff or current volunteers three years after date of last issue. Staff or volunteer have to be still actively engaged with Form the Future’s young people facing programme at the point of DBS renewal.
2.4 Form the Future uses a provider, Cambridge Student Community Action, to process the DBS checks required. Yet Form the Future has the right to change to a direct service with the DBS Service when they pass the volume threshold of 100 checks a year.
2.5 DBS Checks will be undertaken by the dedicated DBS Administrator, Sean Callow, of Form the Future or the responsible director.
3. DBS by Group
3.1 Staff and Directors
3.1.1 We carry out an Enhanced DBS check on every member of staff and all directors working directly with young people or handling young people’s data.
3.1.2 Form the Future has the right decide if a conviction listed on the DBS check is putting young people “at risk”. The decision will be made by the companies executive directors. In case of doubt it will be brought to the board of directors for the final decision.
3.1.3 Non-Executive Directors; no DBS check is required. Any data shared with the board of Directors concerning young people will be anonymised.
3.2 Volunteer DBS
3.2.1 All volunteers participating in Form the Future’s Mentoring programme or having regular contact with an individual young person through an activity organised by Form the Future will be enhanced DBS checked.
3.2.2 DBS checks have to be completed prior to the start of work with a young person.
3.2.3 DBS checks have to show no listing on the barred list of the individual in question. In cases of listing, Form the Future will consult the relevant school to determine if the person is suitable to work with a young person. The name of the person will not be released to the school. If the incident reported on the DBS form is considered “unsuitable”, the volunteer will not be accepted on the programme.
3.2.4 Participation in Form the Future’s Work Experience programme does not require a DBS check. This decision is based on guidance provided by the Health & Safety Executive that treats young people as members of staff of the host company and does not require DBS checks.
3.2.5 Participation in Form the Future’s events programme does not require a DBS check as there will always be a member of school staff or Form the Future present.
4. Use and storage of personal data DBS records will be kept so that Form the Future C.I.C can:
(a) Meet its legal and other obligations, e.g. common law.
(b) Enable Form the Future to meet the child protection and safeguarding obligations and requirements of funders and schools.
4.1 DBS numbers and issue dates of all volunteers and members of staff will be held electronically. Form the Future has the right to share the information only with schools where staff or volunteers are actively engaged.
4.2 No copies of personal data relating to the checks nor a copy of the DBS form itself will be retained by the company. The only exception to this could be the staff identification data (copy of passport) we are required by law to retain on file for all employees.