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Business and Finance Apprentice

Vacancy Description

The Apprentice will provide administrative and operational support to the Executive Assistant. The position will be responsible for organisation and coordination of a growing office.

Scheduling and Organisation:

  • Ensure meeting rooms are clean and tidy on daily basis and supplies maintained
  • Arrange catering for meetings
  • Arranging outbound post, couriers and deliveries

Office Administration:

  • Ensure office is tidy on daily basis
  • Maintain supplies of stationery and kitchen supplies
  • Monitor and distribute post
  • Office Switchboard – direct calls where needed / take messages
  • Overseeing the general enquiries mailbox, ensuring that all queries are forwarded to the appropriate recipient or dealt with in a timely manner
  • Assist the Executive Assistant with hotel and travel arrangements
  • Assist the Executive Assistant with conference administration
  • Assist the Executive Assistant with the organisation of social activities

GDPR Compliance:

  • Ensure GDPR regulations are adhered to during course of duties


These activities will remain the Executive Assistants’ responsibilities. However, over the two year training period, these activities will be transferred over to the apprentice.

  • Process invoices for both Ltd and Inc into Xero on a daily basis
  • Seek approval from authorised Approver for both Ltd and Inc in accordance with financial policy
  • Process invoices for both Ltd and Inc into Amici
  • Upload invoices from Amici into Xero on a daily basis
  • File paper invoices / delivery slips
  • Manage / direct financial correspondence
  • Check statements and assist with any queries on invoices

Employer: Inivata Ltd

Wage: £146.25 (Weekly)

Closing Date: 22nd Sep 2019

Possible Start Date: 9th Sep 2019

Expected Duration: 2 years



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