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Business and Finance Apprentice

Vacancy Description

The Apprentice will provide administrative and operational support to the Executive Assistant. The position will be responsible for organisation and coordination of a growing office.

Scheduling and Organisation:

  • Ensure meeting rooms are clean and tidy on daily basis and supplies maintained
  • Arrange catering for meetings
  • Arranging outbound post, couriers and deliveries

Office Administration:

  • Ensure office is tidy on daily basis
  • Maintain supplies of stationery and kitchen supplies
  • Monitor and distribute post
  • Office Switchboard – direct calls where needed / take messages
  • Overseeing the general enquiries mailbox, ensuring that all queries are forwarded to the appropriate recipient or dealt with in a timely manner
  • Assist the Executive Assistant with hotel and travel arrangements
  • Assist the Executive Assistant with conference administration
  • Assist the Executive Assistant with the organisation of social activities

GDPR Compliance:

  • Ensure GDPR regulations are adhered to during course of duties

Financial:

These activities will remain the Executive Assistants’ responsibilities. However, over the two year training period, these activities will be transferred over to the apprentice.

  • Process invoices for both Ltd and Inc into Xero on a daily basis
  • Seek approval from authorised Approver for both Ltd and Inc in accordance with financial policy
  • Process invoices for both Ltd and Inc into Amici
  • Upload invoices from Amici into Xero on a daily basis
  • File paper invoices / delivery slips
  • Manage / direct financial correspondence
  • Check statements and assist with any queries on invoices

Employer: Inivata Ltd

Wage: £146.25 (Weekly)

Closing Date: 22nd Sep 2019

Possible Start Date: 9th Sep 2019

Expected Duration: 2 years

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